Participate in AHFES!
Active DC Collaborative Members and may submit programs to be offered in the Arts and Humanities for Every Student (AHFES) program annually beginning June 18th. Complete a program submission form for each one of the educational programs your organization would like to offer through our Arts and Humanities for Every Student program. Once approved, your programs will be listed in our AHFES Program Catalogue for Schools or our Teacher Professional Development for educators to browse and register.
Information is due by COB on July 17th for the AHFES Review or one month before each lottery cycle.
- Fall Programs Deadline: August 7th
- Winter Programs Deadline: November 6th
- Spring Programs Deadline: February 1st
Questions: Email firstname.lastname@example.org, 202.470.6467 ext. 4
New! All AHFES Providers will be charged an administrative fee based on the program volume for the whole year. For example: if a school selects your program and the DC Collaborative staff receives 50 reservations and organizes the virtual platform on your behalf, your organization will be charged a $50 administrative fee (a rate of $1 per student reservation) or if using your own virtual platform, a $37.50 administrative fee (a rate of $0.75 per student reservation) will be charged. This applies to all AHFES Providers.
AHFES Submission Checklist
- Pay the Annual Membership Dues by July 31 (here)
- Form Submission
- Pre- or post-trip educational materials (samples accepted)
- Agenda/ Run of Show
Additional PD Submission Materials:
- Facilitator’s resume and/or short bio
- Sample Syllabus/Agenda including a time-line of activities
- Brief description of how teachers or program will be assessed (if any)
- Brief description of any homework the teachers will be assigned (if any)
- Materials/sample lesson plans that teachers can integrate into their teaching
Program Criteria and Instructions
The program rubric is available for further explanation of program evaluation criteria.
- Organizations applying to the AHFES and PD programs must be an active member of the DC Arts and Humanities Education Collaborative in good standing. Meaning, Annual Membership Dues must be paid by July 31, for program inclusion in the AHFES Online Catalogue.
- All submissions will be reviewed by the Programming Committee. The Programming Committee will evaluate applications based on the artistic and educational quality of the programs, quality of the pre and post-trip materials, standards alignment, and ensure that the program is age-appropriate. Organizations should provide instructional materials (both pre and post-trip) that accompany the programs to the DC Collaborative and participating schools.
- At least one pre-trip and one post-trip sample, event-related educational materials must be e-mailed to email@example.com at the time of application. Event-specific materials should be submitted 4 weeks prior to the AHFES experiences if your program is approved. These materials should extend the experience into the classroom and help the teacher connect to the curriculum.
- Events/programs must be virtual or take place within 30 miles of the District and should begin between 10:00 a.m. and end before 2:00 p.m. Exceptions will be made on a case by case basis.
- Collaborative Effect! Most AHFES Providers are donating tickets and nearly half help with full or partial transportation reimbursement. To ensure that more students benefit from access to these programs, we ask that you donate tickets or keep costs as low as possible. If you still need us to reimburse tickets this year, the maximum reimbursed cost per ticket is $4.00. We welcome the opportunity to provide boiler-polate language for grant requests so that you can offer more complimentary tickets and transportation reimbursements and so that we can reach more students.
- Complete one application for each event being offered (Multiple dates may be listed per event).
- If submitting event dates at this time, please check the dates against the DCPS 2020-2021 Calendar. Remember to consider holidays, teacher professional development days, and other days off. *** Due to an emphasis on testing in early April through the end of May, offering AHFES events during this time is discouraged. Last-minute cancellations and ticket reductions often occur during these months. We can not guarantee that a program will be successful during this time period.
- Members will be notified by mid-August of program acceptance with additional new instructions and an MoU with updated AHFES participation policies.
- If you have any questions regarding your program offerings or how AHFES works, we are always happy to host a virtual meeting! Contact Tres McMichael at firstname.lastname@example.org
- The DC Collaborative and Programming Committee accepted into the program will be filled to capacity. Organizations may release all tickets held for AHFES three weeks after the three equitable registration periods, with proper written notification.
- The Arts and Humanities for Every Student and Professional Development programs are designed to supplement existing programming at your institutions. Additional funding and outreach efforts on the part of each provider are required for AHFES program participation.
- Venue insurance! The DC Collaborative must be listed as a certificate holder on your venue's liability insurance in the amount of $2 million. DC Arts and Humanities Education Collaborative 975 F Street, NW Washington, DC 20004
- All venues utilized in the AHFES program must be ADA compliant.