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What is the Arts and Humanities for Every Student (AHFES) program?
The DC Arts and Humanities Education Collaborative is excited to continue navigating the virtual learning landscape in collaboration with you and our members of the arts and cultural institutions. Over the course of the last school year, we have taken note of the challenges in our current model and have adjusted based on feedback. To best serve DC students, teachers and the arts and humanities community, the DC Collaborative is making changes to better accommodate the varied needs of our stakeholders. For the 2021-2022 academic year, the Arts and Humanities for Every Student program will support synchronous learning experiences and will return to the lottery system to ensure equitable access through our matching process. We will also continue supporting asynchronous resources through our Distance Learning Resource Database and Professional Development offered by our members and other stakeholders. Please note that all Fall 2021 programs marketed, coordinated and hosted by the DC Collaborative’s AHFES program must be virtual.
Arts and Humanities for Every Student (AHFES)
Through the AHFES program, the DC Collaborative offers high quality learning experiences for all students in the DC Public Education system. We believe that students' participation in arts and humanities events is an integral part of their education. Even in times of increased virtual learning, the Collaborative and its members are committed to equity and ensuring that all DC students are accessing learning programs in the arts and humanities. AHFES programs are one-time events which could include: interactive workshops, live streamed performances/programs, student matinees, visits to museums/estates, assemblies. AHFES Providers supply teachers with preparatory materials, adding further incentive to integrate the arts and humanities into their daily lessons. Engaging learning opportunities will be listed in our AHFES Online Catalogue (DCCollaborative.org/AHFES).
Distance Learning Resource Database (DLRD)
The DC Collaborative's Distance Learning Resource Database is a virtual learning portal and the asynchronous extension of our Arts and Humanities for Every Student (AHFES) Program. Through this database, educators may access a compilation of asynchronous learning resources, pre-recorded programs, and digital experiences for students and families. It is our hope that the contents of the database will be used to enhance arts and humanities education, equitably, inside or outside of the classroom. In collaboration with a multitude of arts and humanities organizations in and around Washington, DC, the database is continuously updated to enhance students' learning through technology. Asynchronous virtual learning opportunities are listed on our Distance Learning Resource Database.
Professional Development (PD) Opportunities
The DC Collaborative, in partnership with its members, offers Professional Development Opportunities to all DC public and public charter school teachers. These opportunities focus on dance, visual arts, humanities, theater and music and how best to integrate these disciplines into their teaching practices. These workshops are provided by DC Collaborative Members and take place throughout the year. The Collaborative will advertise the PD programs on our website: DCCollaborative.org/PDRegistration
Key Program Tenets (Click here for a complete list of AHFES terms.)
AHFES Provider- An arts and cultural organization, community-based organization or teaching artist/practitioner member of the DC Collaborative who offers programming (AHFES, DLRD, and/or PD). Each provider will have their programs/resources marketed by the DC Collaborative and featured on our catalogue.
AHFES School Partner- Our School Partners include DC Public and DC Public Charter Schools. Last year, almost 120 School Partners participated in student experiential learning opportunities and teacher professional development.
Key Communicator- Key Communicators (optional) serve as the main point of contact at each school and are responsible for distributing the AHFES Online Catalogue to their school and observing the school’s program/resource usage. Key Communicators will be copied on all confirmation emails and will have access to view their school’s AHFES schedule.
AHFES Equitable Assigning Strategy- The DC Collaborative team, led by the School Partnerships Manager, stewards relationships with schools and markets experiences with an equity lens. We use equity indicators as part of our matching and assigning process for schools. Our current indicators include: Title 1 status, schools in Wards 7&8, and High Schools. All programs marketed as part of AHFES must be free of cost to school partners (See: DC Collaborative Program Fees). The DC Collaborative’s Equity and Justice Committee is currently reviewing our equity scale indicators and updates could be made as soon as this Fall.
Programming Committee- A committee made up of school- and community-based educators and administered by the DC Collaborative staff. This committee participates in the quality review of the programs offered in AHFES, prioritizing artistic/humanities merit, student engagement and relevance to the DC public education system’s curriculum and learning standards.
AHFES Review - Every summer members of the Programming Committee gather together to review programs that have been submitted as a part of the AHFES program. The committee’s role is to ensure that all programs included in the upcoming year are high quality, appropriate for the proposed age groups, and include clear learning objectives. After the review AHFES Providers will be informed of their program's acceptance and will receive feedback from the reviewers. All programs are reviewed on the following standards:
- The program is appropriate for the proposed grade level.
- The proposed program allows for a high level of student engagement. (i.e. conversational presentation, Q&A, talk-backs, collaborative making, group discussion)
- The organization has clear learning objectives that can be achieved through this program.
- The organization/practitioner has a demonstrated commitment to diversity, equity, and inclusion.
- The organization/practitioner links the experience to appropriate learning standards or curriculum for a specific academic subject.
- The organization/practitioner provides high-quality, supplementary educational materials for educators.
- The organization/practitioner has multiple touch points with the students (i.e sessions before or after the experience to prepare or debrief with students)
- The organization/practitioner offers professional development for educators that complements the program.
- The description given matches the proposed activities that will occur during the program.
Accessibility- We are committed to making our programs accessible to people with disabilities. As much notice as possible will be given to the providers to make an accommodation. The DC Collaborative will collect general classroom accommodations upon registration and these specific needs will be communicated to providers at the time of registration. If the provider does not believe they can make an accommodation, they should contact the DC Collaborative to explore inclusive solutions. This goes for groups of all sizes, or even just one student in a group. It is important that all students receive the same or comparable experiences. Virtual spaces must be accessible to all learners. All virtual experiences must have closed captioning available.
So... How Does AHFES Work?
The DC Collaborative Team has made updates to the AHFES program for the 2021-2022 school year in response to educator and AHFES Provider feedback.
- Providers will complete the DC Collaborative program submission form (once for each program/resource/PD they wish to offer), detailing the program medium, content area, learning standards, and accessibility accommodations. On this form members will indicate if their submission is for AHFES, the Distance Learning Resource Database, or Professional Development.
- Providers for the Distance Learning Resource Database will also submit a direct link to their virtual resources and up to 10 documents directly into the form (example: learning guide, workbook, lesson plan).
- Over the summer, representatives from the Arts and Humanities Education community will convene to review all programs submitted, provide feedback, and determine which submissions will be accepted for the upcoming school year.
- All accepted submissions will be listed on our catalogue of programs/resources for educators to browse leading up to and during the registration periods.
Arts and Humanities for Every Student Program Process:
- Once accepted, the DC Collaborative will create a registration page through our EventBuilder technology, using the information provided. AHFES Providers must share specific dates, times, and capacity information in the submission form.
- During the registration period, educators will be able to register for as many AFHES programs as they would like. After the registration period, the DC Collaborative will use our equity inditor scale to distribute programs equitably.
- If using the DC Collaboratives platform for an interactive workshop, educators and providers will both be provided with a Microsoft Teams link to join the event.
- If using the DC Collaborative for a live streamed program, educators will be given a link to view the program, providers will be added to the event as an organizer. This will require a “Dress-Rehearsal”.
- If providers want to use their own platform, they MUST submit the link/joining information, to be included in the EventBuilder registration form for educators.
- Teachers will receive automated calendar invitations, reminder emails, and assessment links, following their registration.
Distance Learning Resource Database Process:
- Once accepted, the DC Collaborative will construct a customizable page for the resources on our Distance Learning Resource Database. The page will have all submitted program materials embedded onto the page.
- Program pages will be hidden from the database menu. Once educators request access to resources listed in our catalogue, the DC Collaborative will provide them with the hidden link to engage in the content. This is done so that we can track the schools and number of students who are expected to engage in providers’ programs.
Professional Development Process:
- Once accepted, the DC Collaborative will create a registration page through our EventBuilder technology, using the information provided. PD Providers must share specific dates, times, and capacity information in the submission form.
- Educators will be able to register for as many programs as they would like. PD workshops will be recorded and available on-demand shortly following the events.
- If using the DC Collaboratives platform for an interactive workshop, educators and practitioners will both be provided with a Microsoft Teams link to join the event.
- If practitioners want to use their own platform, they MUST submit the link/joining information, to be included in the EventBuilder registration form for educators.
- Teachers will receive automated calendar invitations, reminder emails, and assessment links, following their registration.
- The DC Collaborative is also able to provide custom certificates for attendees, to share will supervisors or keep for their own records.
What is EventBuilder?
EventBuilder is the DC Collaborative’s new registration platform for AHFES programs, Professional Development, and Member events. EventBuilder was designed to integrate with Microsoft Teams, however, it can be used with other platforms like Zoom and Google Meets. EventBuilder supports virtual webinars, workshops, live streamed events, and in-person programs. The platform sends customized automated calendar invites and email reminders to all registrants and can generate completion certificates. After events that are recorded (only using Teams), EventBuilder automatically archives them and allows the recording to be viewed on-demand in the future. With the EventBuilder technology, the DC Collaborative will be able to send automated registration/attendance reports to members for those programs/events coordinated through us.
2021-2022 Program Timeline
- June 21, 2021: The DC Collaborative Program Submission form goes live for all DC Collaborative members. Members must watch the submission form tutorial prior to completing the form.
- July 16, 2021: The Program Submission form closes. Extensions will not be granted without prior notice and approval.
- July 26-30, 2021: Submissions are reviewed by members of the Arts and Humanities Education community.
- August 5, 2021: All providers will be notified of their acceptance into the program for the upcoming year and MOUs will be sent
- August 19, 2021: Required Orientation for providers (Virtual)
- August 23, 2021: Required Orientation for Educators (Virtual)
- August 23, 2021: Fall AHFES Programs, DLRD Resources, and PD Events will be posted for Educators to explore
- August 30, 2021 - September 10, 2021: Program registration period for educators
- September 17, 2021: Educators will be notified which programs/resources they have been granted for the Fall.
- September 24, 2021: The DC Collaborative will determine AHFES program modality for the Winter 2022 and Spring 2022.
- October 4, 2021 - December 17, 2021: Fall AHFES Programs, DLRD Resources, and PD Events occur and assessment is collected.
- October 18, 2021: The DC Collaborative Program Submission form goes live for Winter 2022. Members must watch the submission form tutorial prior to completing the form.
- November 12, 2021: The Program Submission form closes. Extensions will not be granted without prior notice and approval.
- November 19, 2021: All providers will be notified of their acceptance into the program for the winter and MOUs will be sent.
- November 29, 2021- December 10, 2021: Winter Program registration period for educators.
- December 17, 2021: Educators will be notified which programs/resources they have been granted for the Fall.
- January 3, 2022 - March 25, 2022: Winter AHFES Programs, DLRD Resources, and PD Events occur and assessment is collected.
- January 17, 2022: The DC Collaborative Program Submission form goes live for Spring 2022. Members must watch the submission form tutorial prior to completing the form.
- February 11, 2022: The Program Submission form closes. Extensions will not be granted without prior notice and approval
- February 18, 2022: All providers will be notified of their acceptance into the program for the spring and MOUs will be sent.
- February 28, 2022 - March 11, 2022: Spring Program registration period for educators
- March 18, 2022: Educators will be notified which programs/resources they have been granted for the Spring.April 4, 2022 - June 17, 2022: Spring AHFES Programs, DLRD Resources, and PD Events occur and assessment is collected
Not Included: Membership convenings, Townhalls, Connecting to Curriculum Workshops, and other DC Collaborative events to support members and AHFES practitioners.
DC Collaborative Fees New!
The DC Collaborative DOES NOT directly grant money or pay any fees to providers (organizations or teaching artists) for participation in our programs. Additionally, we DO NOT supplement any cost incurred for services provided to DC Public and Public Charter Schools.
- AHFES Program Fees: $35 per school group. This fee includes marketing, registration, and the collection of raw data for assessment. (Teaching Artists and Organizations with an annual budget less than 250k will not be charged program fees.)
- Distance Learning Resource Database Listing Fee: There will be a $100 listing fee charged to providers on a “pay what you can” basis for each resource submitted to the database
- Professional Development Fee: The DC Collaborative will not charge members an administrative fee for listing or marketing Professional Development events.
- Assessment: The DC Collaborative can generate an assessment report for each program for a flat fee of $200. The service also includes one, 30-minute consulting service to review the report and recommend future steps (Raw data will be provided at no cost upon request).
IMPORTANT NOTE FOR AHFES PROGRAMS: Teaching artists and organizations with annual budgets less than $250,000 are permitted to charge up to $4.00 per program participant. Historically, programs that are not free have had low registration. Should a teacher register for a program that has a cost associated with it, all communication regarding invoicing must come directly from the AHFES Provider prior to the program date. The DC Collaborative WILL NOT process invoices on behalf of AHFES Providers OR cover the cost of any outstanding invoices for programs with an associated fee. For programs with a flat rate, the cost per participant/student can not exceed $4.00. (For example: a program with a $500 flat rate for a group of 100 would not be allowed, however a flat rate of $400 for a group of 100 would be allowed.)
DC Collaborative is providing these services to you at a drastically reduced savings. (The actual direct costs and impact to the DC Collaborative's operational budget to provide this service is approximately $20 per student.)